An educational supervisor is a trainer who is selected and appropriately trained to be responsible for the overall supervision and management of a specified trainee’s educational progress during a training placement or series of placements.
The educational supervisor is responsible for the trainee’s educational agreement and should develop a supportive relationship with the trainee; honest, constructive feedback and pastoral support should be given when needed.
Regular meetings should be conducted to discuss trainees’ educational and clinical objectives.
A clinical supervisor is a trainer who is selected and appropriately trained to be responsible for overseeing trainees clinical work and for providing constructive feedback during a trainee’s placement. The roles of Clinical and Educational Supervisors may then be merged; in many Trusts, it is usual for the Clinical and Educational Supervisor to be the same Consultant or GP.
Duties, training & standards
Becoming a supervisor
- You will need to have sufficient identified time in your job plan to carry out the role effectively which should be discussed with your Clinical Director and Local Faculty Lead.
- Educational Supervisors are allocated 0.25 PA per trainee in their job plans
- You must complete an approved accredited ES training course, which meets the GMC standards and will give you formal recognition of your role as supervisor; we recommend the Royal College of Physician’s workshop course (please liaise with Medical Education for more details)
- If you have an equivalent supervisor qualification this may be sufficient for accreditation in the Trust
- New Educational Supervisors must receive Trust DME/DDME and Specialty LFG support to undertake the role
Expectations of an accredited Educational Supervisor
Participate in department and team induction for new trainees and use the time allocated to the delivery of the Educational Supervisor role to undertake the role and responsibilities appropriately and effectively
Commit to undertake training relevant to the role of Educational Supervisor to develop your skills and competence
Undertake training and CPD activity which meets GMC standards in relation to all 7 Academy of Medical Educators (AoME) framework areas over a 5 year cycle (and at least 2 framework areas per year)
Engage in annual appraisal of the Educational Supervisor component of your job plan. (further information available on the intranet). Trainers in recognised roles will be expected to provide evidence of their ongoing professional development against the framework standards.
Liaise with others, both in clinical departments and with the Medical Education Directorate, to ensure a consistent approach to educational supervision.
Participate in supporting activities relating to the role, including recruitment to training posts by attending interview panels, ARCP panels and undertaking educational activities and learning opportunities such as Structured Learning Events (SLEs) with trainees.
Arrange for an appropriate colleague to fulfil the educational supervision role during any period of absence and provide a handover to any subsequent Educational Supervisors at the change of placement to ensure there is awareness of the content of the Learning Agreement
Key duties of the Educational Supervisor Role: Supporting your Trainee(s)
Ensure that all meetings take place in protected time and are held in a private and undisturbed environment.
Meet with your trainee within the first two weeks of the post to:
- Develop a personalised work schedule which should be uploaded on to the e-portfolio
- Develop a personal learning plan with your trainee which is mutually agreed and which will be the point of reference for future appraisals
- Give your trainee an opportunity to comment on their training and the support provided
- Ensure that your trainee understands his/her responsibility for their own learning, the structure of the programme, the curriculum, the educational opportunities available, the assessment system and the relevant e-portfolio
- Plan a programme of clinic and theatre attendance where appropriate
Meet with your trainee on a regular basis to review:
- Completion of supervised learning events, workplace based assessments and attendance at formal teaching events
- Their e-portfolio to ensure that it is being maintained and developed
- Progress against the personal learning plan
- Clinical performance and professionalism
You should also use these meetings to:
- Update the personal learning plan when necessary
- Address any complaints and/or serious incidents and support the trainee with their reflection on the incident
ES/CS Continuing Professional Development Support
Educational and Clinical Supervisor Workshops are held on site throughout the year to support educational CPD. Details of courses are sent out by Medical Education; these include:
- ES/CS Refresher Workshops
- Trainee in Need of Support Workshops
- Coaching Skills Workshops
- Wellbeing Workshops
- Supported Return to Training Workshops (inc. Resilience Training)
If you would like to propose other workshop topics, please contact Medical Education with suggestions.
GMC Trainer and Supervisor Standards
Academy of Medical Educators' (AoME): The GMC uses the AoME Professional Standards for medical, dental and veterinary educators (2014) as the criteria against which all trainers in recognised roles must provide evidence of their ongoing professional development.
Professional Standards: There are 5 core values and key practice domains which contain detailed descriptions of elements, outlining the expected understanding, skills and capabilities. These detailed outcomes describe and underpin expert professional practice in medical education.
- Designing and planning learning
- Teaching and facilitating learning
- Assessment of learning
- Educational research and scholarship
- Educational management and leadership