Study leave process

There are three main categories as below for claiming study leave for courses. All courses must meet the London and South East (LaSE) approval lists and you must enter the unique code on your study leave application.

Curriculum mandated


Marked as mandatory. These will be approved by your Educational Supervisor, the Rota team and then passed onto the Medical Education team for submission to the LASE return.




Curriculum optional


Marked as recommended. These can be approved by your Educational Supervisor, the Rota team and then passed onto the Medical Education team for submission to the LASE return.




Aspirational


These courses or conferences will not appear on the LASE study leave Lists. The doctor in a training post must first write to their Training Programme Director to seek approval. An aspirational course is any course which does not appear on the Mandatory or Optional LASE study leave lists. These aspirational courses/conferences are specific to the school that the doctor’s training programme belongs to. Please note: There is an approval cap on the level of funding support for aspirational events of £1000 and this is subject to available HEE funds. Once the TPD approves the application, the doctor must then submit a request for an approval code to the Head of School via the support portal.





Study Leave Flow Chart image

Study leave process flow chart. Click to download.

Please contact the MFT study leave team for assistance and guidance via the generic email address: medwayft.Study.Leave@nhs.net.

 
 

To view HEE pre-approved curriculum mandatory and optional courses

click on the link below:

Forms

Study leave application form

Desktop ME account instructions

Study leave claim on Medics Online

Expenses - claims for travel

Vehicle information

FY taster application

Guidance

SOP - Medical Education MFT

LAKSS study leave process 2019

Study leave - principles for approving activities

HEE 3 levels of course

HEE process for aspirational courses

SAS - HEKSS funding

Relocation

Doctors wishing to submit an application should initially read the HEE Relocation Guidelines for information and to check eligibility prior to submitting an application.

 

Applications of eligibility for reimbursement of relocation and associated expenses should ideally be made prior to commencing your post; and must be made within three months of incurring the expenditure.


To submit an application, please complete the Relocation eligibility form and the vehicle documentation form and return them to: medwayft.Study.Leave@nhs.net.

HEE Reolcation Guidelines

Relocation eligibility form

Vehicle documentation form