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Study leave process

There are three main categories as below for claiming study leave for courses. All courses must meet the London and South East (LaSE) approval lists and you must enter the unique code on your study leave application.

  • Faculty
    Faculty ensure that a safe learning environment is maintained for learners and encourages self-reflection on learning Faculty engage in continuing professional development with regular evaluation of performance by both learner and fellow faculty Faculty are competent in the process of debriefing
  • Activity
    Simulation-based education programmes are developed in alignment with formal curriculum Mapping or learning/training needs The patient perspective is considered and demonstrated within educational planning A faculty member with expertise in SBE oversees the simulation programme Design and ensures that it is regularly peer reviewed via feedback, kept up to date and relevant to the clinical needs and mapped curriculum Regular evaluation of programmes and faculty is undertaken to ensure that Content and relevance is maintained.
  • Assessment
    The assessment is based on the intended learning outcomes of the exercise, with clarity regarding the knowledge, skills and attitudes to be evaluated and is appropriately tailored to the professional Curricula to be evaluated. Psychological safety of the learner is considered and appropriately supported Faculty have a responsibility for patient safety and to raise concerns regarding learner Performance within educational settings.
  • In Situ Simulation (ISS)
    Every ISS exercise has clearly defined learning objectives that achieve individual, team, unit level and/or organisational competencies Local processes and procedures are carefully reviewed to deliver ISS activity authentically Faculty delivering the ISS activity are proficient in SBE and have the required expertise on a given Topic.
  • Resources
    A variety of simulation based modalities, including simulated patients, is incorporated into simulation based programmes to create appropriate realism of the learning environment and achieve the objectives of the session being taught The facility has a clear strategic plan which addresses wider organisational and stakeholders’ Needs A designated individual oversees the strategic delivery of SBE programmes and ensures that appropriate maintenance of simulation equipment is undertaken
  • Management, Leadership & Development"
    A designated lead (Dr Manisha Shah) with organisational influence and accountability manages the simulation activity There is a clear vision and mission statement to demonstrate aims and objectives of the facility There is a clear alignment to the wider organisational and stakeholders’ needs, Acting as a quality and risk management resource for organisations to help achieve the goals
Study Leave Flow Chart image

Study leave process flow chart. Click to download.

Please contact the MFT study leave team for assistance and guidance via the generic email address:

Study leave process
Forms & guidance

To view HEE pre-approved curriculum mandatory and optional courses

click on the link below:


Study leave application form

EASY Expenses

'How to' register with EASY Expenses

Vehicle information

FY taster application


SOP - Medical Education MFT

LAKSS study leave process 2019

Study leave - principles for approving activities

HEE 3 levels of course

HEE process for aspirational courses

SAS - HEKSS funding


Doctors wishing to submit an application should initially read the HEE Relocation Guidelines for information and to check eligibility prior to submitting an application.


Applications of eligibility for reimbursement of relocation and associated expenses should ideally be made prior to commencing your post; and must be made within three months of incurring the expenditure.

To submit an application, please complete the Relocation eligibility form and the vehicle documentation form and return them to: 

HEE Reolcation Guidelines

Relocation eligibility form

Vehicle documentation form

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